The percentage of available workspace being actively used, calculated as occupied hours divided by total available hours.
Space utilization rate is the core metric for workplace efficiency. It answers a simple question: how much of your office space is actually being used? A rate of 40% means that on average, 60% of your desks, rooms, or parking spots sit empty during working hours. Most organisations are surprised to find their utilization is far lower than expected.
The metric is calculated by dividing the total occupied time by the total available time across all bookable resources. Occupancy sensors, badge data, and booking system records are common data sources. Tracking utilization over weeks reveals patterns -- Tuesdays might hit 80% while Fridays drop to 25%.
Understanding your space utilization rate is essential for capacity planning, lease negotiations, and deciding whether to expand or consolidate office space. It is the starting point for any data-driven workspace strategy.
A hardware device that detects whether a workspace is physically occupied, using infrared, motion, or other technology to provide real-time presence data.
Data and reporting on how office spaces are used, including occupancy trends, peak times, underused areas, and booking patterns.
The process of determining how much office space, how many desks, rooms, and parking spots an organisation needs based on actual usage data and growth forecasts.
The proportion of available desks to total employees, used to determine how many shared workstations are needed in a flexible office.